Looking for an office job in a casual work environment? We offer a part-time, flexible position with a remote option! And if you’re in the Minneapolis area, you will have your office days at our awesome office right by the river! This is definitely not your stereotypical stuffy old law office. Easy access to public transit and an off-street parking space is provided.
Job Responsibilities
- Provides administrative support to ensure the office operates efficiently
- Answers phone calls, schedules meetings, and greets visitors and clients
- Carries out administrative duties such as filing, scanning, etc.
- Exhibits polite and professional communication via phone, email, and mail
- Supports office management by keeping supplies stocked, helping with office organization, etc.
- Initial screening of potential clients when they contact the firm
- Generating, editing, and sending out invoices to clients
- Managing accounts receivable and collections needs
- Managing accounts payable
- Processing inbound and outbound mail
- Writing basic correspondence
- Managing server and client files, including scanning, downloading and filing documents, and maintaining client files
- Basic document drafting, assisting attorneys with filings such as applications for tax exempt status and trademark applications
- Communicate with court staff regarding scheduling, filings, and other needs
- Basic bookkeeping
- Deadline docketing for litigation and trademark matters
- Maintain file organization (all electronic) and ensure data is properly entered and maintained
Part-time, flexible schedule. We are looking for someone to be in the office 20-30 hours per week, Monday-Friday. Our office is generally open 9:00 AM until 5 PM. For in-office days and video calls, dress is casual but may need to be business casual from time to time. Employees start with two weeks of paid time off on a pro-rated basis (two weeks is what is provided for full-time work at 40 hours a week). Starting hourly rate of $25-$30 per hour, depending on experience and qualifications.
We do not currently offer a health care plan. However, employees are immediately eligible to participate in our 401k. We match the first 3%, and then match 50% of what you contribute after that up to the first 5% you contribute (so, if you put 5% in your 401k, we will match 4% of that).
Desired Skills and Qualifications
- Experience with customer service/client communication
- Good writing skills
- Experience with ECF, Odyssey, QuickBooks and Clio
- Prior experience in a law office, including drafting basic documents, interviewing witnesses, conducting client intake, communicating with courts, etc.
- Organized and skilled at setting up and maintaining systems/processes for office management, task management, etc.
- Detail-oriented
- Good at managing multiple projects and time management
- Self-starter
- Interest in learning about the process for obtaining tax exemption for nonprofits
Education and Experience Requirements
- High school diploma or equivalent education required. Undergraduate college degree preferred but not required
- Administrative assistant experience
- Knowledge of appropriate software, including Adobe Acrobat (or similar PDF software) and Microsoft Office/Office 365, especially Word, Excel, Outlook, and PowerPoint.
To apply, please send an introductory email and your resume to hiring@rubriclegal.com. The start date is flexible, and we will be reviewing candidates as they come in and calling in for interviews. Make sure to check out the firm online at www.rubriclegal.com to learn more about who we are and what we do.